2019 February meeting minutes

Eldorado Apartment Owners Welfare Association
Meeting minutes February 2019

Meeting attended by:

• 411 Vijaykumar Reddy
• 101 Andy
• G13 Ranganathan
• 112 Kashikar
• 17F Bhaskar Reddy
• 310 Franklin
• G11 Lekha Sunil 
• 212 Kapil Agarwal
• G14 Amit Agarwal
• 208 Dhanya Pramod
• 205 Manjula
• 202 Ratna Basu and Shilpi Basu
• 108 Alok and Jahanara.

The following subjects were discussed in the meeting as per the agenda and decision taken are as follows:

1. Electing new members - postponed for a month..
2. Change of security - postponed for a month.
3. New members and new responsibilities - wait until electing new members , item 1 above.
4. Safety measures - Hand railing , fixing seepage in basement, checking electrical lines, Naveen to get a proposal for everything put together from a licensed vendor.
5. Lift maintenance, plumber and gardener - Get quotation from a professional organization for fully outsourcing all activities, Generator, Garden, Electrical, Plumbing, STPI, Security, Garbage clearance and House keeping.
6. More seating in the front - Remove the broken seating and order two more similar ones - Kapil Agarwal to get quotes and work on placing them.
7. STP - AMC - Kashikar uncle to get a competitive quote from a different vendor. 
8. Notice board - A block - Naveen to get a carpenter and get a quote for placing the notice board in A block.
9. Gardening - Shilpi will be volunteering to take care of garden maintenance. STP water will be used for the garden
10. Plumber - Bhaskar Reddy / Naveen to find one , Apartment will pay for general maintenance of electrical and plumbing work in the apartment and any internal home improvements should be agreed with the plumber and paid.
11. Water controller need to be repaired in order to automatically turn on motor when water level goes down. Andy / Naveen to work on this.
12. Lift/elevator replacement - Lift people has given a quotation of Rs.7.5 lacs per lift, if B block is replaced, the parts can be used in C block and A block and we can run it for a year. Need to consult with Vinodkumar P about this and discuss and decide as he was working on this before.
13. Last months actions - Garbage bins purchase - Alok volunteering to help and purchase bigger size bins which can hold garbage for 4 days, so that garbage will be kept enclosed in bigger bins.
14. Last months actions - Posting all circulars and memos in the future - Eldorado ladies will co-ordinate among themselves and print all circulars and memos from now on and post 1 copy  in each block.
15. Last months actions - Storage maintenance - Amit Agarwal volunteered to work on this. Amit will get the old inventory from Naveen and work with Kashikar , check current inventory and take control of the storage and items.
16. Last month actions - G15 - 115 water seepage issue - Amit Agarwal will call G15, 115, 215, 315 and 415 for a meeting and resolve the issue with the help of a plumber help from Naveen. If the issue is outside the apartment , this will be paid by apartment , if it is inside it will be shared by the 5 flats.
17. Last month actions - Circulars to be posted in notice board - Alok volunteering to print 3 copies of last months circulars and post it in the notice board. The circulars sent last month are:

• 2019 January circular about maids terrace and plumber

• 2019 January circular inviting volunteers for EAOWA activites

18. Garbage collection time change to 7.30am - After discussion in the meeting it was decided that the garbage collection times will remain the same. The house keeping person is coming  at 9.30am and starts work around 10.00am. Alternatively homes can directly drop the garbage in the bins placed in the basement if possible. We will discuss other alternatives if anything that can be done in future meetings.